Microsoft Onenote Shared Notebook

If you’ve adopted OneNote as your note-taking program of choice, you’ll probably want to share or send a Notebook at some point. Luckily, OneNote makes this quite easy. I’ll note that the instructions below also apply to individual Sections in Notebooks! There is also a difference between sharing and sending–when you share a Notebook, you’re sharing a ‘living’ document that will always be up-to-date, while sending a notebook just sends a copy of a specific file.

Create a new shared notebook On the File menu, click New. Under Store Notebook On, choose where the new notebook should be stored: Click Web if you want to be able to use the. Click Web if you want to be able to use the notebook from any computer or from a Web browser. You will need to sign in. We are trying to move everything into Microsoft Teams and I'm not sure on the best way to convert this OneNote into a Teams OneNote. When I add a OneNote tab in Teams I get options to Mane a New one, Browse notebooks, or Paste a link. Browse seems to only browse OneNotes that are already in O365. Not sure what Pasting a link does. In OneNote for the web, open the notebook you want to share. Click File Share Share with People. On the left, under Share, click Get a link. Copy and then paste this link wherever your intended audience (for example, your blog readers) can see and click it to gain access to your notebook. Firstly, with OneNote 2016 open, click on File to reveal your Open Notebooks or to create a new Notebook to share if you need to. (I’ll assume you are trying to share an existing Notebook in OneNote) Next, click on the Link to “Invite people to this Notebook” as shown above. This will reveal a “Share Notebook” box as shown below.

Access Shared Onenote Notebook

Share a Notebook

Add Shared Notebook To Onenote

Sharing a Notebook (or Section) allows you to share a ‘living’ document with people– depending on the permissions you set, users can either view or edit the document. To share a Notebook:

Right-click the Notebook and select “Share This Notebook”:

On the next screen, enter the name or address of the people you’d like to share the document with. You can set their permissions to either “Can edit” or “Can view” (this is easy to change later). Click Share when finished:

Send a Notebook (or Section, or Page)

To email a copy of a Notebook, we actually need to export it first. Select the Notebook you need (same as above), but this time, click on File:

Select Page, Section, or Notebook depending on your needs. I recommend choosing OneNote Package as the file type unless you know it won’t be used in OneNote:

Include it as an attachment in an email, and that’s it!